If you have ever discussed anything in a team of any size, you must be aware of the juggle you had when distributing projects, tasks, and other things. But, a single incharge of managing this information also need an efficient way to deal with this. Since emails are slow, impractical and inconvenient, there is project management software to deal with such hassle.
While there are many different project management tools available, if you ever hunt for the best apps, you might have crossroads between Trello and Asana! But, which one is for you? Both are the cloud-based that lets you manage projects with ease.
Trello Vs Asana:
Trello is a card-based project management tool that you can use for managing projects in-between the teams where limited team collaboration is required. Whether you are managing a website project or you are using it to manage small projects, Trello features real-life boards to manage projects with ease.
However, Asana is more task-oriented, which is for projects that have a rigorous process. It is used by small teams who are working on the same project.
History Of The Two:
Trello was launched by Fog Creek Software, back in 2014. With more than one million daily active users, Trello is one of the most popular and efficient project management software to date. While most project management software revolves around generating tasks by following a specific and particular approach for working on project, Trello work differently.
It is based on the Kanban approach, which is basically a visual way of organizing and managing tasks. The visual approach used in Trello lets you view current states of tasks as well as the progress of the project. If you organize a project in the Trello by using different stages of progress, you can do this by moving a card or note from one stage to another. Let’s say, you have to publish a website and you put up blog ideas. You will see the ideas will switch from ‘Proposed ideas’ to the ‘Approved ones’ to the ‘ Awaiting feedback,’ ‘Published’ or ‘Archived ones’ or any other stage that is required before publishing on the site.
The app also works perfectly for software development tasks, as it is very easy to move a software development task through various stages. With Trello, you can have a complete document of tasks that need to be done, and which are in the backlog. You can review their progress and can see them through the series of project management stages.
Trello also gives the opportunity to team members to collaborate on various cards on every different board. They can tag each other, comment on tasks, check due dates, add images and descriptions, and more with ease.
Launched in 2008, the Asana was created by Dustin Moskovitz (Co-founder of Facebook) and Justing Rosenstein ( the ex-engineer of Facebook). Asana is completely project-based, in which different teams are organized around the projects. In this, projects are just the list of tasks, with which teams can collaborate. For instance, you will create different sections for each project, within each one you can create a list of different tasks that are associated with those sections.
How Trello Works:
Trello is based on the Kanban system, in which workflow moves from left to right on Kanban board. The principle of the kanban involves simple board with different columns where tasks move around according to the work process.
- Boards: Boards are like the building blocks of Trello, with one board representing one workspace. You can create as many as boards as you can for different project, companies, teams and more.
- Lists: Lists are connected with the boards, with everything presented in the list saved in the document. One board can have as many as lists with one list or column representing the stage in the workflow or team.
- Cards: These are the smallest element in the complete Trello hierarchy. They represent individual tasks, which you can open anytime to get more information. Cards include deadlines, attachments, comments, labels, checklists, comments and various other things.
Once your board is ready, you can set up tasks in cards and move them once they are complete. Besides, cards can be deleted, moved as well as archived from one board to another.
How Asana Works:
Once logging in the Asane, its dashboard will be the first thing that you will witness. From the dashboard, you can choose from different Teams, projects, conversations, and calendars.
- Projects: The project packs a list of ongoing projects in which you are involved with your team. It also gives you an outline of the project cards to display the process of ongoing projects.
- Tasks: As the name suggests, tasks are represented in the list in-between the projects. On Trello, you can easily divide the task into different sections with each task having similar features like attachments, comments, list of previous activities and more.
- Subtasks: These are the smallest element in the workflow of Asana, which can be added to any task.
Trello integrations are called as Power-ups with over 150 different integrations. However, the only limitation with Trello is that you are only allowed one Power-up per board. No matter how small your demands are, if you want to use more integrations, you have to switch to paid plans.
Asana has few integrations, just 60! But, unlike Trello, there are no restrictions. You can have unlimited integrations on your account without paying extra.
Pros Of Trello:
- It is completely free for limited teams; however, you have to switch to the paid version if you want more team members.
- Trello offer features like color coding, comments, @mentions and more
- Integrations are available for apps like Google Drive and Slack
- The Kanban-style boards make it more appealing and interactive
- Offer compatibility to both iOS and Android
- Easy to use and require no professional training
Cons Of Trello:
- The export feature is only available to the premium subscription
- It becomes difficult to manage things when multitasking.
Pros Of Asana:
- Free to use for teams
- Comes with features like color coding, @mentions, and comments
- You can easily link one task with more than one project
- Easy integration with email, Zapier and more
Cons Of Asana:
- Offer no two-factor authentication
- Might require some adjustments
- The interface can be slightly overwhelming sometimes
Trello and Asana have almost the same features and similar functionality. Both are developed to tackle tasks and to manage projects. Its just depend on your personal choice and project needs.